PBRN 2025 Presenter Information

Thank you for being a presenter!

The following information is to help you prepare your presentation and understand the commitments for presenting at the conference. Please read all of the information below and on the tab corresponding to your presentation type. All presenters must attend in-person. There are no virtual presentations available for this event.

Registration Required: Please remember that all presenters must register for the conference and pay the applicable registration fees.

FedEx Office Print & Ship Center: Presenters are responsible for providing copies of all handouts used during their sessions. You may find it convenient to use the FedEx Office Print & Ship Center located at 11904 Market Street Reston, Virginia, a 2 minute walk from the hotel. There is not a FedEx location at the hotel.

Questions: Please contact our staff at conference@napcrg.org.

IMPORTANT: You must bring your presentation with you to the conference on a USB drive. NAPCRG staff will NOT have your presentation available at the conference. A laptop computer and projector are provided in your assigned breakout room for use during your presentation. We recommend bringing a backup of your presentation in the event that you run into problems with your first copy. All presenters should load their presentations during the breakfast or lunch hour and confirm that they open.

 

PBRN Oral Presentations

Oral presentations are presented consecutively within a designated block of time (usually 60 to 90 minutes) in assigned breakout rooms of the conference hotel.

Sessions are moderated to ensure all presenters get an equal amount of time.

Preparing Your Oral Presentations

As an oral presenter, you have up to 15 minutes to share and discuss your research. We recommend you structure your presentation as follows:

  • 8-10 minutes for presentation
  • 3-4 minutes for Q&A
  • Use of slides is encouraged. Presenters are welcome to use the NAPCRG-provided PowerPoint template if desired.
  • If your presentation includes a video or other multimedia, please embed the file into your presentation. This will increase your file size, but links can break, preventing your video’s use.

On Your Presentation Day:

  1. IMPORTANT: You must bring your presentation with you to the conference on a USB drive. NAPCRG staff will NOT have your presentation available at the conference. A laptop computer and projector are provided in your assigned breakout room for use during your presentation.
  2. A laptop computer will be available in your assigned breakout room for you to copy your presentation from your USB drive.
  3. The laptop computer will be available in your assigned breakout room by 7 a.m. on the morning of your presentation. Please plan to copy your presentation during breakfast or a break to avoid disrupting sessions during scheduled presentation times.
  4. When copying your presentation, we recommend using a file naming convention that is easy to recognize and contains the lead presenter name and topic.
    • Examples:
      • "PBRN24 - Nease - COVID"
      • "PBRN24 - Singer - HIV Care"
      • "PBRN24 - Cole - Hypertension Prevalence"
  5. Once you have copied our presentation onto the provided laptop, please test the file to ensure you the file will open and the correct one has been copied. If your presentation includes any video or multimedia, test those as well.
  6. Please keep your presentation on your USB drive, even after you have copied the file to the provided laptop. If you encounter problems with your file, you may need to recopy your presentation from your USB drive onto the laptop.
  7. If you have issues uploading your presentation, please come to the NAPCRG registration desk.

 

PBRN Workshops

All workshops are presented within a 90-minute period, including breaks or group activities, in assigned breakout rooms of the conference hotel. Presenters will receive details on their specific date, time, and room location as we get closer to the conference.

As a workshop presenter, you lead and moderate your session.

Preparing for Your Workshop

  • Use of slides is encouraged. Presenters are welcome to use the NAPCRG-provided PowerPoint template if desired.
  • If your presentation includes a video or other multimedia, please embed the file into your presentation. This will increase your file size, but links can break, preventing your video’s use.
  • You are responsible for providing copies of all handouts used for your session.

On Your Presentation Day

  1. IMPORTANT: You must bring your presentation with you to the conference on a USB drive. NAPCRG staff will NOT have your presentation available at the conference. A laptop computer and projector are provided in your assigned breakout room for use during your presentation.
  2. A laptop computer will be available in your assigned breakout room for you to copy your presentation from your USB drive.
  3. The laptop computer will be available in your assigned breakout room by 7 a.m. on the morning of your presentation. Please plan to copy your presentation during breakfast or a break to avoid disrupting sessions during scheduled presentation times.
  4. When copying your presentation, we recommend using a file naming convention that is easy to recognize and contains the lead presenter name and topic.
    • Examples:
      • "PBRN24 - Nease - COVID"
      • "PBRN24 - Singer - HIV Care"
      • "PBRN24 - Cole - Hypertension Prevalence"
  5. Once you have copied our presentation onto the provided laptop, please test the file to ensure you the file will open and the correct one has been copied. If your presentation includes any video or multimedia, test those as well.
  6. Please keep your presentation on your USB drive, even after you have copied the file to the provided laptop. If you encounter problems with your file, you may need to recopy your presentation from your USB drive onto the laptop.
  7. If you have issues uploading your presentation, please come to the NAPCRG registration desk.

PBRN Posters

The following information applies to all types of poster presentations. This includes completed research and in-progress research.

There are two poster sessions at the PBRN. All poster sessions are held in the poster hall located Grand Ballroom E-G.

As a poster presenter, you are expected to stand with your poster during both poster sessions to discuss your research and answer questions from those touring the poster hall.

Important Reminders for All Poster Presenters

  • Due to strict CE guidelines, no marketing or sales of any kind are allowed during your poster presentation.
  • The conference does NOT provide audio/visual equipment or electricity for poster presentations. Wireless Internet is available in the poster hall.
  • NAPCRG will provide (1) poster board (8 ft wide X 4 ft tall) per poster presentation and push pins for mounting. Your poster does not need to be printed at a specific size; the  only restriction is that it should fit within the poster board.
  • NAPCRG staff cannot assume responsibility for any posters. You are responsible for printing and transporting your posters to and from the conference. You are also responsible for setting up, taking down, and storing your own posters.

Preparing Your Poster Presentation

Learn about requirements and recommendations for creating and formatting your poster.

Tips for communicating with a scientific poster.

Poster Shipping Instructions

You are responsible for shipping to/from the conference at your expense, any hotel material handling fees are your expense. 

Hyatt Regency Reston
Attn: GUEST NAME, ARRIVAL DATE XX
1800 Presidents St
Reston, VA 20190

Funding for this conference was made possible [in part] by 1R13HS029438-03 from the Agency for Healthcare Research and Quality (AHRQ). The views expressed in written conference materials or publications and by speakers and moderators do not necessarily reflect the official policies of the Department of Health and Human Services; nor does mention of trade names, commercial practices, or organizations imply endorsement by the U.S. Government.