51st Annual Meeting Forums

All forums are presented within a three-hour period in assigned breakout rooms of the conference hotel. Presenters will receive details on their specific date, time, and room location as we get closer to the conference. 

As a forum presenter, you are responsible for leading and moderating your session. 

Preparing for Your Forum

As a forum presenter, you have up to three hours to conduct your session, including breaks or group activities. 

• Use of slides is encouraged (in .ppt format). Presenters are also encouraged to use the NAPCRG-branded PowerPoint template.
• If your presentation includes a video or other multimedia, please embed the file into your presentation. This will increase your file size, but links can break preventing the use of your video.
• You are responsible for providing copies of all handouts used for your session. 

Please refer to the speaker guide when preparing for your presentation.

At the Conference

IMPORTANT: You must bring your presentation with you to the conference on a USB drive. NAPCRG staff will NOT have your presentation available at the conference. 

A laptop computer and projector are provided in your assigned breakout room for use during your presentation. Prior to the conference, you will receive instructions for when, where and how to download your presentation onto the provided laptop. 

51st Annual Meeting Workshops

All workshops are presented within a 90-minute period in assigned breakout rooms of the conference hotel. Presenters will receive details on their specific date, time, and room location as we get closer to the conference. 

As a workshop presenter, you are responsible for leading and moderating your session. 

Preparing for Your Workshop

As a workshop presenter, you have up to 90 minutes to conduct your workshop, including breaks or group activities. 

• Use of slides is encouraged (in .ppt format). Presenters are also encouraged to use the NAPCRG-branded PowerPoint template.
• If your presentation includes a video or other multimedia, please embed the file into your presentation. This will increase your file size, but links can break preventing the use of your video.
• You are responsible for providing copies of all handouts used for your session. 

Please refer to the speaker guide when preparing for your presentation.

At the Conference

IMPORTANT: You must bring your presentation with you to the conference on a USB drive. NAPCRG staff will NOT have your presentation available at the conference. 

A laptop computer and projector are provided in your assigned breakout room for use during your presentation. Prior to the conference, you will receive instructions for when, where and how to download your presentation onto the provided laptop. 

51st Annual Meeting Oral Presentations

Oral presentations are presented consecutively within a designated block of time (usually 60 to 90 minutes) in assigned breakout rooms of the conference hotel. Presenters will receive details on their specific date, time, and room location as we get closer to the conference. 

As an oral presenter, you have a maximum of 15 minutes to share and discuss your research with attendees. Sessions are moderated to ensure all presenters get an equal amount of time. 

Preparing Your Oral Presentations

As an oral presenter, you have up to 15 minutes to share and discuss your research. We recommend you structure your presentation as follows: 

• 8-10 minutes for presentation 
• 3-4 minutes for Q&A
• Use of slides is encouraged (in .ppt format). Presenters are also encouraged to use the NAPCRG-branded PowerPoint template.
• If your presentation includes a video or other multimedia, please embed the file into your presentation. This will increase your file size, but links can break preventing the use of your video.

Please refer to the speaker guide when preparing for your presentation.

At the Conference

IMPORTANT: You must bring your presentation with you to the conference on a USB drive. NAPCRG staff will NOT have your presentation available at the conference. 

A laptop computer and projector are provided in your assigned breakout room for use during your presentation. Prior to the conference, you will receive instructions for when, where and how to download your presentation onto the provided laptop. 

51st Annual Meeting Posters

New this year: Your presentation should be 4-feet wide by 4-feet high. NAPCRG will provide (1) poster board per poster presentation and push pins for mounting. Please note there will be two posters on each poster board.

The following information applies to all types of poster presentations at the 51st Annual Meeting. This includes completed research, in-progress research and those accepted in the students, residents and, fellows categories. 

There are multiple poster sessions during the conference. All poster sessions are held in the poster hall located in Grand Ballroom A. 

Each poster is displayed during a single designated session date and time in our poster hall. Poster presenters will receive details on their assigned poster session date and time as we get closer to the conference.

Important Reminders for All Poster Presenters

• Due to strict CME guidelines, no marketing or sales of any kind are allowed during your poster presentation. 
• The conference does NOT provide audio/visual equipment or electricity for poster presentations. Wireless Internet is available in the poster hall.
• New this year: Your presentation should be 4-feet wide by 4-feet high. NAPCRG will provide (1) poster board per poster presentation and push pins for mounting. Please note there will be two posters on each poster board.
• NAPCRG staff cannot assume responsibility for any posters. You are responsible for transporting your poster to and from the conference. You are also responsible for setting up, taking down and storing your own posters. 

Please refer to the speaker guide when preparing for your presentation.

Preparing Your Poster Presentation

Learn about requirements and recommendations for creating and formatting your poster.

Tips for communicating with a scientific poster.  

At the Conference

There are multiple poster sessions at the 51st Annual Meeting. All poster sessions take place in the poster hall in Grand Ballroom A. 

As a poster presenter, you are expected to stand with your poster during your assigned poster session to discuss your research and answer questions from those touring the poster hall. 

You are also responsible for ensuring your poster is set up and taken down at the appropriate time based on your assigned session(s) and the corresponding schedule below. 

Poster Set Up & Take Down Schedule - Coming Soon

The poster hall is located in Grand Ballroom A. 

Poster presenters are NOT allowed to leave posters up once their session is completed. Any posters left after the end of the poster hall session will be discarded.

Poster Shipping Instructions

If you choose to ship your poster to the hotel, please read and carefully follow these requirements. If you fail to follow all instructions, the hotel cannot guarantee your package will make it to you in time for your presentation.

You MUST include YOUR NAME as a guest on the shipping address label. Do NOT ship your item to the hotel under NAPCRG’s name without a guest name attached. Without YOUR NAME, the hotel cannot guarantee your package is properly routed to you upon arrival.

Packages should be sent for arrival no sooner than October 27, 2023. This is three (3) days before the conference begins.

Packages will be available for pickup at the front desk of the hotel.

PLEASE NOTE: The hotel may elect to apply handling fees for any items shipped to the hotel. 

Shipping Label Example:

Hold For Guest: (Guest Name) (Guest Cell Number)
Hilton San Francisco
333 O’Farrell Street
San Francisco, CA 94102
Event: NAPCRG Annual Meeting

Please download and prepare your presentation using this template. 

Preparing your Presentation for the Virtual Pass

Step 1: Agree or Decline to Present Online IN ADDITION to In-Person

For each of your accepted 2023 Annual Conference abstracts you will see a link within an email sent to you to "Accept or Decline to Provide Recorded On-Demand Presentation."  Click on that link and let NAPCRG know whether or not you will participate in our virtual pass by August 15, 2023, in addition to presenting in-person. 

Step 2: Preparing Your Virtual Presentation Based on Your Accepted Category

All presentations will be pre-recorded and available to attendees to view at their own convenience on-demand in the virtual pass. There will be a comment section under each video presentation for viewers to leave comments/questions and for the presenter to comment/reply.

Oral Presentations: Presentations will be limited to no more than 30 minutes maximum. Presenters will be responsible for creating a recorded, narrated PowerPoint that will then be available for viewing on the conference platform. If you are more comfortable and prefer to use another program such as Zoom, WebEx, etc., that would be acceptable as long as the program used can save the file as an MP4.

How to Record Your Presentation with PowerPoint:

1. Use the provided PowerPoint template.
2. Record a narrated PowerPoint in a quiet, uncluttered environment (video narration is optional)
3. Save your file as a .pptx (for your records)
4. Export your file as an .mp4 (when choosing video quality, please select Internet Quality)
5. File should be named: submission ID #_video (i.e. 4567_video.mp4)

Resources on creating a narrated PowerPoint:

1. Record A Slide Show With Narration
2. Making A PowerPoint Video Presentation © American Academy of PAs. Used with permission.

Handouts: All handouts associated with your presentation should be saved as a single PDF file and named submission ID #_handout.pdf - (i.e. 4567_handout.pdf).

Poster Presentations: All poster presentations will include a visual of the poster, abstract, and an optional 10 minute video recording.

How to Create Your Poster Presentation:

1. Create your poster in your program of choice.
• No font size smaller than 16 pt should be used
• Don’t use small graphics or charts
• If you want to share a lot of data, information, and/or small graphics we recommend you use a QR code on the poster for attendees to access this additional information.
2. Save the file for your records
3. Export the file as a .jpg or .png to send NAPCRG
4. File should be named: submission ID #_poster (i.e. 4567_poster.png)
5. Record 10 minute presentation video about your poster project (Optional)
6. Upload your video to YouTube
7. How-to resource for uploading a video to YouTube: Upload videos - YouTube Help
8. Link for YouTube video should be for embedded link - similar to https://www.youtube.com/embed/xxxxxx
9. See https://wpexplorer-themes.com/total/docs/get-embed-urllink-youtube-video/ for how to get the embed link
10. Handout file of type .pdf – (Optional)
1. File name should be submission ID #_handout.pdf (i.e. 4567_handout.pdf)

Step 3: Upload Your Presentation to NAPCRG

After you have all your virtual conference presentation material prepared, go to https://submit.napcrg.org – you will see a link, "Upload Material," for each presentation you previously agreed to present at the virtual conference. Click on that link to start the upload process.

Important Information

• Please note: Once your file is submitted no changes or modifications can be made to the file. Be sure to practice and review your file(s) before submitting.
• In order to include your presentation in the virtual pass, your video file will be due to NAPCRG by September 26, 2023. Only presentations received by this deadline will be available in the virtual pass. We are unable to accept any additional presentations after this date. 

For any questions, please contact conference@napcrg.org.