Pre Conference Workshop
Format: All pre-conference workshops will be presented live via Zoom on Friday, Nov. 19. Due to their interactive nature, these sessions will NOT be recorded for on-demand access following the conference.
Length: These sessions may extend up to four hours, depending on content and activities planned by the presenters. NOTE: Presenters will be asked to join up to 30 minutes in advance of the session start time for technical checks.
Moderating: Presenters are responsible for facilitating the full session, including all breakout rooms (if used).
Zoom Settings: Presenters will have the ability to share their screen for any slides or visuals used. You will need to access this Zoom session via a computer to be able to share your screen. Presenters will also have the ability to utilize breakout rooms, if desired. Each presenter group will be responsible for setting up and dispersing participants to breakout rooms. Chat and whiteboard features can often be useful Zoom tools for polling. If these do not meet your group’s needs, we recommend exploring third-party applications.
Zoom Support: Before your session starts there will be a staff support person in your meeting room to make the presenters host/co-hosts. These individuals must be proficient with Zoom capabilities, including screen-sharing, dispersing participants to breakout rooms (if required), etc. A staff support person will NOT remain in the room for the full session. You will be given contact information for someone to reach out to if you need assistance.
Submit Materials to NAPCRG: Because these sessions will be presented live (not pre-recorded), you will NOT need to upload any presentation materials in advance. Pre-Conference Workshop groups are responsible for having all information on hand for their session, including slides.
Forums
Format: All forums will be presented live via Zoom during the main days of the conference. Due to their interactive nature, these sessions will NOT be recorded for on-demand access following the conference.
Length: These sessions are informal three-hour sessions designed to provide researchers with an opportunity to discuss similar interests and challenges related to primary care research. NOTE: Presenters will be asked to join up to 30 minutes in advance of the session start time for technical checks.
Moderating: Presenters are responsible for facilitating the full session, including all breakout rooms (if used).
Zoom Settings: Presenters will have the ability to share their screen for any slides or visuals used. You will need to access this Zoom session via a computer to be able to share your screen. Presenters will also have the ability to utilize breakout rooms, if desired. Each presenter group will be responsible for setting up and dispersing participants to breakout rooms. Chat and whiteboard features can often be useful Zoom tools for polling. If these do not meet your group’s needs, we recommend exploring third-party applications.
Zoom Support: Before your session starts there will be a staff support person in your meeting room to make the presenters host/co-hosts. These individuals must be proficient with Zoom capabilities, including screen-sharing, dispersing participants to breakout rooms (if required), etc. A staff support person will NOT remain in the room for the full session. You will be given contact information for someone to reach out to if you need assistance.
Submit Materials to NAPCRG: Because these sessions will be presented live (not pre-recorded), you will NOT need to upload any presentation materials in advance. Forum groups are responsible for having all information on hand for their session, including slides.
Workshops
Format: All workshops will be presented live via Zoom during the main days of the conference. Due to their interactive nature, these sessions will NOT be recorded for on-demand access following the conference.
Length: These sessions are 90 minutes and should include a combination of presentations and some sort of group activity or audience participation. NOTE: Presenters will be asked to join up to 30 minutes in advance of the session start time for technical checks.
Moderating: Presenters are responsible for facilitating the full session, including all breakout rooms (if used).
Zoom Settings: Presenters will have the ability to share their screen for any slides or visuals used. You will need to access this Zoom session via a computer to be able to share your screen. Workshop groups will also have the ability to utilize breakout rooms, if desired. Each presenter group will be responsible for setting up and dispersing participants to breakout rooms. Chat and whiteboard features can often be useful Zoom tools for polling. If these do not meet your group’s needs, we recommend exploring third-party applications.
Zoom Support: Before your session starts there will be a staff support person in your meeting room to make the presenters host/co-hosts. These individuals must be proficient with Zoom capabilities, including screen-sharing, dispersing participants to breakout rooms (if required), etc. A staff support person will NOT remain in the room for the full session. You will be given contact information for someone to reach out to if you need assistance.
Submit Materials to NAPCRG: Because these sessions will be presented live (not pre-recorded), you will NOT need to upload any presentation materials in advance. Workshop groups are responsible for having all information on hand for their session, including slides.
Poster Presentations - On-Demand for the Virtual Poster Hall
All poster presentations, including those accepted from students, residents, and fellows, will be part of the 2021 Annual Meeting Virtual Poster Hall.
Materials in the Annual Meeting Virtual Poster Hall are available for attendees to view at their own convenience on-demand during the conference. There will be a section under each poster presentation for viewers to leave questions and comments for the presenters to read and/or reply to directly.
Format: Poster presentations will include a digital poster, abstract, and an optional handout or video recording of 1-3 minutes.
How to Create your Digital Poster Presentation:
- Create your poster with PowerPoint
- Your document size should be 12" x 9" - document size can be determined by going to Design > Slide Size > Custom Slide Size
- No font size smaller than 12 pt should be used
- Don’t use small graphics or charts
- If you want to share a lot of data, information, and/or small graphics we recommend you use a QR code on the poster for attendees to access this additional information. Or you can include any additional data, resources, etc. as a PDF handout and have verbiage on your poster such as "see handout for additional information"
- Save the completed PowerPoint file for your records
- Export the file as a .jpg or .png (you will upload and submit this to NAPCRG)
- File should be named: submission ID #_poster (Example: 4567_poster.png)
- Record your 1-3 minute presentation video about your poster project (optional)
- Upload your video to YouTube
- How-to resource for uploading a video to YouTube: Upload videos - YouTube Help
- Link for YouTube video should be for embedded link - similar to https://www.youtube.com/embed/xxxxxx
- See https://wpexplorer-themes.com/total/docs/get-embed-urllink-youtube-video/for how to get the embed link
- Supplemental Handout (Optional)
- All handouts associated with your presentation should be saved as a single PDF file and named submission ID #_handout.pdf - (i.e. 4567_handout.pdf).
How to Upload Your Poster Presentation to NAPCRG:
- Log into your NAPCRG account at https://submit.napcrg.org. For each virtual conference submission where you are the lead presenter you will see an "Upload Materials" link. Click "Upload Materials."
- Follow the instructions on the screen and select "Choose File" to upload your poster file.
- Optional Materials: Enter your YouTube video link in the text box or "Choose File" to upload a handout. Click "Submit Material." You will receive an email confirmation once your materials are uploaded.
IMPORTANT: Once your file is submitted no changes or modifications can be made to the file. Be sure to practice and review your file(s) before submitting.
Submit Materials to NAPCRG: To provide this content by the start of the Annual Meeting, all poster presentation materials for the virtual poster hall are due to NAPCRG by Monday, October 18. Only poster presentations received by this deadline will be available at the virtual conference. We are unable to accept any additional presentations after this date.
Poster Presentations for Live Virtual Poster Walks
In addition to being part of the Virtual Poster Hall, a limited amount of accepted poster presentations will be selected for live presentation during one of the Virtual Poster Walks taking place during the conference.
Format: These presentations will be hosted in a live Zoom session with several other presenters.
Length: Each presenter has 10 minutes to share and discuss their research. We recommend a 6-minute presentation with 4 minutes for Q&A.
Moderating: Virtual Poster Walk sessions will be moderated to ensure all presenters get an equal amount of time.
Zoom Settings: Presenters will have the ability to share their screen for any slides or visuals used. You will need to access this Zoom session via a computer to be able to share your screen.
Oral presentations will be presented in both a live (via Zoom) and on-demand format. Below are instructions and guidance for both formats.
Oral Presentations - On-Demand
On-Demand Oral Presentations: Presenters will be responsible for creating a recorded, narrated PowerPoint and submitting it to NAPCRG. This recording will then be available for viewing on the conference platform. On-demand availability is a valuable way for making your presentation available to a broader audience, particularly with the global nature of this virtual meeting.
Length: Presentation recordings should be no more than 10 minutes in length.
How to Record Your On-Demand Oral Presentation:
- Create slides in PowerPoint.
- Record a narrated PowerPoint in a quiet, uncluttered environment (video narration is optional)
- Save your file as a .pptx (for your records)
- Export your file as an .mp4 (when choosing video quality, please select Internet Quality)
- File should be named: submission ID #_video (e.g., 4567_video.mp4)
Resources on creating a narrated PowerPoint:
- Record A Slide Show With Narration
- Making A PowerPoint Video Presentation © American Academy of PAs. Used with permission.
- Tips for presenting with video
Handouts: All handouts associated with your presentation should be saved as a single PDF file and named submission ID #_handout.pdf - (i.e., 4567_handout01.pdf or 4567_handout02.pdf).
Submit Materials to NAPCRG: To provide this content by the start of the Annual Meeting, all oral presentation materials for the virtual poster hall are due to NAPCRG by Monday, October 18. Presenters will be emailed instructions for uploading their presentation recording once they complete Step 1 (see above at very top of page).
Oral Presentations - Live Presentations
Live Oral Presentations: In addition to having their research featured in the on-demand content, presenters will also be given an opportunity to present their research in a live session during the Annual Meeting.
Format: Live oral presentations will be presented consecutively with several other oral presentations in a live session hosted in Zoom.
Length: Each presenter has 15 minutes to share and discuss their research. We recommend an 8-10 minute presentation with 5 minutes for Q&A.
Moderating: Live Oral Presentation sessions will be moderated to ensure all presenters get an equal amount of time.
Zoom Settings: Presenters will have the ability to share their screen for any slides or visuals used. You will need to access this Zoom session via a computer to be able to share your screen. Presenters should come prepared with slides or visuals even if they have submitted a recording for the on-demand catalog.